Where’s the job?

Overview

• Tenant move-out inventory assessments involve a detailed review of property contents and condition to ensure the property is returned as per tenancy agreement.

• Skill level: 3 / 5 (requires attention to detail and good communication skills with tenants).

• Typical duration: 2 – 6 hours, depending on property size and complexity of inventory listings.

Safety First

• Secure confidential information by handling tenant records and assessments with discretion.

• Use personal protective equipment when inspecting physical items to avoid injury or property damage.

• Cross-check recordings with photographs and notes to prevent future disputes.

• Maintain clear communication with both tenants and property managers during the assessment.

• Ensure all digital records are backed up securely to avoid loss of data.

Tools & Materials

Step-by-Step

1. Schedule the assessment – coordinate with the tenant and property manager for a mutually convenient time.

2. Conduct a thorough walkthrough – note down all items listed in the inventory and inspect for any damages.

3. Capture photographic evidence – use a digital camera to record current conditions.

4. Compare with the original inventory – highlight discrepancies or wear and tear that may be tenant-related.

5. Document findings – update digital records and prepare a detailed report for both landlord and tenant.

6. Discuss discrepancies – meet with stakeholders to address any contested items or charges.

7. Finalise the report – sign off the assessment and secure acknowledgement from all parties.

Completion Checks

• All inventory items are accounted for and noted accurately with matching photographic evidence.

• The report clearly distinguishes between pre-existing damage and tenant-caused issues.

• Both landlord and tenant have signed off and received a copy of the finalized report.

• Digital backups of all records are secure and accessible for potential dispute resolution.

When to Call a Pro Instead

If inventory assessments become too contentious or complex—particularly when disputes arise over damage or missing items—consider engaging a professional inventory assessor or property management firm for an impartial evaluation.