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Office Relocation, Moving Services

Office Relocation Planning Guide

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06/07/25, 11:23

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Overview


• Office relocations require strategic planning, precise coordination and minimal disruption to daily operations.

• Skill level: 3 / 5 (organisation, attention to detail and care with sensitive equipment are essential).

• Typical duration: 1 – 7 days depending on office size, distance and complexity.


Safety First


• Ensure all electrical equipment is switched off and unplugged before moving.

• Use proper lifting techniques and equipment to prevent injury.

• Secure any liquids and delicate electronics to avoid damage.

• Clear all pathways and stairs to reduce the risk of accidents.

• Protect confidential documents via secure packing or alternative secure measures.


Tools & Materials

Item

Purpose

Moving boxes

Secure packing for documents and office items

Label printer

Clear identification of boxes

Furniture dollies

Transport heavy furniture safely

Packing tape & bubble wrap

Protect fragile items and secure boxes

Inventory list

Track items to ensure nothing is misplaced

Step-by-Step


  1. Plan the relocation schedule – consult with stakeholders to choose a low-impact date.

  2. Audit and inventory all office equipment, furniture and documents.

  3. Pack sensitive equipment and confidential files securely.

  4. Label all boxes clearly to streamline the unpacking process.

  5. Arrange appropriate transport – whether hiring professional movers or organising an in-house team.

  6. Disconnect and safely transport IT equipment and large furniture with care.

  7. Setup the new office – position furniture, reconnect equipment and check functionality.


Completion Checks


• Confirm that all office items have been relocated and accounted for.

• Verify that IT equipment and furniture are installed correctly and safely.

• Ensure that all confidential materials are secure and accessible only to authorised personnel.

• Check that the new office layout facilitates smooth workflow and complies with safety guidelines.


When to Call a Pro Instead


• For relocations involving complex IT infrastructure, hazardous materials or specialised equipment, consulting professional office movers is recommended.

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